This page contains guidelines to assist you from month to month. VBODA appreciates your willingness to represent your District and be the communications link between the directors in your District and VBODA!
August
Contact each school system in your VMEA/VBODA District for new directors.
Contact the new directors for their contact information to make sure your Director database is accurate and encourage them to join MENC/VBODA (explain the non-member fee equal to the membership fee) and to attend VMEA Conference (http://www.vmea.com)
Email your updated Director database to Stan Schoonover and Dan Kosko.
Plan your fall meeting and notify the directors of the date, location, agenda and calendar (include local and state dates of activities) for your District
Since Senior Regional Auditions tend to be early, please include this information (www.vboda.org)
August/September/October
District meeting (some districts do emails to distribute and collect information and do not meet in the fall)
Event chairperson status reports
(District Auditions, District Band, Festival, Solo & Ensemble Festival,
Stage Band Festival)
Refer to www.vboda.org under Manual Fees and notify any schools in your District that have not paid the Manual Fee - the policy is that school that has not paid may not participate in Festival and Solo & Ensemble Festival. Notify Manual Manager (www.vboda.org then Executive Board) of new schools in your District.
Determine Festival Sight-reading needs:
number of band sets needed which string orchestra & full orchestras will sight-read (grade ?) notify Festival Sight-reading coordinator (should have received a form by September) of where music and bill(s) are to be sent
November/December
contact your area Senior Orchestra Festival Chairperson to determine which students from your District
are eligible for All-VA auditions
attend the VMEA Conference - especially the VBODA General Meeting
(time & location in VMEA Note and at Calenar page at www.vboda.org )
pick up from Manual Manager the Manual materials for your District - distribute at District Band Auditions
(you will be notified by the Manual Manager of time & location)
contact event chair(s) for Junior/Senior Regional Orchestra (auditions and event) to make sure
financial reports have been completed and sent to appropriate persons
if your District Band auditions are in December, distribute Manual materials
January
if your District Band auditions are in January, distribute Manual materials
notify directors in your District of the meeting at the District Band event (date, time, location and agenda) -
don't forget to notify band AND string directors!
contact event chair for District Band Auditions to make sure financial report has been completed and
sent to appropriate persons
February
District Band
distribute All-VA audition information to eligible students
District meeting -
status reports on remaining events determine calendar/chairpersons for events for the next school year
remind directors of Virginia Honor Band qualifications and procedure to apply
remind directors of Blue Ribbon School status (qualifications and procedure to apply) www.vmea.com
after District Band event, notify VBODA President-Elect of eligible students for All-VA auditions
(remember to consider those eligible from Senior Regional Orchestra auditions so that students eligible from that event are not duplicated with those eligible from the Band auditions)
contact District Band event chair to make sure financial report has been completed and sent to appropriate persons
March
after Festival, remind Festival Chairpersons to notify VMEA and VBODA of Festival Results
VMEA - to VMEA Executive Director (email address found at www.vmea.com )
VBODA - to VBODA Webmaster (email address found at www.vboda.org)
contact event chair for Festivals to make sure financial reports have been completed and sent to appropriate persons
April
attend General meeting at All-VA Band and Orchestra
go to Calendar & All-Virginia Event information at www.vboda.org
May
contact event chair for Solo & Ensemble Festival to make sure financial reports have been completed
and sent to appropriate persons
contact VMEA Treasurer (email address can be found at www.vmea.com ) to see if there are any
outstanding financial reports for any events from your District
June
contact event chairs for your District events to check on their progress