District Band Audition Restructuring


I.  Pre-Audition Chairman
 1.  determine the prepared music

  a.  Senior use All-VA prepared
  b.  use rotation of Junior music
 2.  prepare 1st mailout
 3.  make judge assignments
 4.  prepare the cassette tapes
 5.  process registrations and deposit money in school account
 6.  provide hosts with information needed to run auditions
 7.  do 2nd mailout
 8.  make copy of each school’s registration and send Results Chairman so that person can put the names on the computer
 9.  pay all bills associated with auditions and do financial report
 10.  $100 honorarium and does not judge at auditions

II.  At each audition location there will be the following:

 Host - director at the school
  1.  $75 honorarium

 Site Chairman
  1.  run the judge meeting
  2.  record audition number on master list provided by the Results Chairman
  3.  record the score on the master list provided by the Results Chairman
  4.  staple registration slips to judge sheets
  5.  get the judge sheets to the Results Chairman
  6.  remain at auditions until finished

 Registration Person
  1.  supervise registration
  2.  is to have a copy of each school’s registration in case problems with students not on list
  3.  assist Site Chairman
  4.  remain at auditions until finished

 Assembly Room Monitor
  1.  operate PA system calling students to warm-up rooms
  2.  remain until no more students are in the assembly room

III.  Results Chairman
 1.  put all names on computer from each school’s registration (provided by Audition Chairman)
 2.  receive all judge sheets from each Site Chairman the afternoon of the auditions
 3.  post all scores on the computer (from each master list)
 4.  generate results, make needed copies for distribution
 5.  sort all judge sheets by school for distribution
 6.  distributes results from 2:00 - 4:00 Sunday afternoon
 7.  does not judge at the auditions

back to District Auditions page