New Teacher Information

Information for New Band & Orchestra Directors


Welcome to Virginia!

We hope the following information will be helpful as you start your school year. More information can be found at www.vboda.org and www.vmea.com.

August:

♦ Join MENC (Music Educators National Conference) www.menc.org

This will make you a member of VMEA (Virginia Music Educators Association) and VBODA (Virginia Band and Orchestra Directors Association). Also, you will receive the VMEA Notes magazine.

If you are not a member of MENC, you must pay a non-member fee for each local and state activity in which your students participate. This fee is the same as the MENC membership fee.

♦ Contact your VBODA Representative (also valled VMEA Instrumental Rep)

You can find contact info for the Representative serving your District here

Introduce yourself and ask that you be put on the District database for future communications

Ask when the fall District meeting will be held

And if you are a high school director:

• Band & Orchestra: ask when the Senior Regional Orchestra audtions will be (usually in September or early October)

• Orchestra: contact your Senior Regional Orchestra Rep (ask your District Rep or State String Rep for contact info)

• Band: find out dates of State Marching Festivals

♦ Register to attend the VMEA Conference in November www.vmea.com

Get your room reservation early!

♦ Determine if your school has paid the manual fee for the current manual fee cycle

Schools that have not paid the manual fee are not permitted to participate in State or Concert Festivals (Band or Orchestra), or Solo & Ensemble Festival.

Find your schools' copy of the Manual Music List CD. If you can not find it, contact the Manual Manager. You can find the latest contact information on the Executive Board page.

Find and review the VBODA Administrative Handbook

September/October

♦ High school band directors: Check out the Events section for contests you can attend, and make sure you meet State Marching Festival deadlines.

♦ Orchestra Directors: Be prepared to let your District Rep know what grade level of music you plan to prepare and perform at the District Concert Festival in March

Use the Manual CD to determine grade levels of selections you are considering

You must have 3 original conductor scores for each selection performed - order now!

If pieces are out-of-print, you may use photocopied scores but YOU MUST HAVE A CURRENT LETTER OF PERMISSION FROM THE PUBLISHER. Letters from music stores are not acceptable!

♦ Review VBODA Administrative Handbook for Festival regulations

♦ Attend your District meeting

♦ Participate in Senior Regional Orchestra Auditions

♦ Participate in State Marching Festival

November

♦ Participate in Senior Regional Orchestra

♦ Attend VMEA Conference and the General VBODA meeting, held at Conference

♦ Band: Begin looking at District Concert Festival selections

Use the Manual CD to determine grade levels of selectiona you are considering

You must have 3 original conductor scores for each selection performed - order now!

If pieces are out-of-print, you may use photocopied scores but YOU MUST HAVE A CURRENT LETTER OF PERMISSION FROM THE PUBLISHER. Letters from music stores are not acceptable!

December/January

♦ Participate in District Band Auditions

Pick up your Manual materials from your District Rep at auditions

♦ Finalize your District Concert Festival selections

Be on the lookout for Festival registration information and important due dates! Send forms in on time!

Use the Manual CD to determine grade levels of selections you are considering

If pieces are out-of-print, you may use photocopied scores but YOU MUST HAVE A CURRENT LETTER OF PERMISSION FROM THE PUBLISHER. Letters from music stores are not acceptable!

♦ Review VBODA Administrative Handbook for Concert Festival regulations.

February

♦ Participate in District Band event and attend District meeting

♦ Volunteer to be an event chair or event host

♦ High-school band directors: Make sure your All-Virginia audition-eligible students receive audition information

♦ Participate in All-Virginia Bands and Orchestra Auditions

♦ Be on the lookout for Solo & Ensemble Festival registration information

March

♦ Participate in District Concert Festival

♦ High School Band Directors: Complete paperwork for Virginia Honor Band

If your top concert band received a "Superior" at Concert Festival, and your marching group received a "Superior" rating at State Marching Festival

♦ Middle & High School Band and Orchestra Directors: Complete parerwork for Virginia Music Educators Association "Blue Ribbon School"

If your top instrumental and choral groups organizations from your school received "Superior" at their respective Concert festival. Fill out application at www.vmea.com

April

♦ Participate in All-Virginia Band and Orchestra

♦ Attend VBODA General meeting at All-VA Band and Orchestra

May

♦ Begin planning your events for next year.

♦ Check out the VBODA Calendar for state events, and your district calendar for local events.

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